Recent ABC6enhancements and new functions

(many of these are suggested by people like you -- Thank you)

• Aged Debtor report (Sales Ledger) now has option to show all the unpaid invoices instead of just a summary.
• There is now a Bank Statements Report (CashBook Menu > Reports) which prints out all transaction Paid Out or Received by a bank.
• Registration and Serial Number features now enabled.
• Big changes to the way the Nominal Ledger (Headings) Opening Balances work. Now you can have several "sets" of Opening Balances (eg. one for each accounting year) and these are kept in a separate file. These can be edited outside of the accounts (eg. to match what your accountant tells you). You can also now set the Start and End of your accounting year. The combination of these changes means you can reprint reports like Trial Balance, Profit & Loss, etc, at any later time.This feature is something that accountants, rather than the average user, will care about.
• The Nominal Ledger direct entry routines have been given their own section on the main menu. These include Opening Balances, Journal Entries (transfers), Entery of Stock Value and Wages Summary.
• When you start up ABC the Noticeboard will automatically appear (you can turn this feature off or on from the Main Menu > Accessories menu. If you have several companies, there is a separate Noticeboard for each one.
• Help is now available -- the Help system is greatly enlarged and covers all parts of ABC. Whatever you are doing you can usually select Help (or press F1) and a relevant Help Page will appear.
• The Report Design function in FILING has been rewritten and is now much easier to use and more powerful. There is a SQL Wizard to help filter and select Records, you can group and sort and total, and now you can produce reports using data from more than one file (Table).
• Filing -- Select A Database has been made more user friendly.
• The ZOOM function (expand an invoice to show detail) has been enhanced to now include the Heading (Analysis Code) Number.
• While looking at a Supplier Record's history you can now right click on an old Unpaid Bill entry and View/Print it. Although this is not seen by the Supplier, it may be useful for you to add notes about that order while entering the Unpaid Bill. This new function allows you to recall that information as required.
• You can now print Letters, Envelopes, and Labels while viewing a Customer or Supplier record -- their address is automatically mail-merged into the document. The Envelope printer is also available at any time from the Main Menu > Accessories menu -- you can type in a name and address. Make all these items look more professional and personal by selecting a picture or logo, and ticking the box to have your Return Address also printed.
• The area for editing your Company Paramters (Company Name, Address, Invoice Numbers, etc) has been overhauled and made more user friendly. It does nothing it did not do before, but it is prettier.
• More Payment Methods added. Credit and Debit Card, Internet Banking and Standing Orders.
• Password security has been added. at present it only works in sales Ledger (though you can set Password access for all areas of ABC). You can turn Passwords ON or OFF (Accounts Utilities > Edit Passwords).
• New system for specifying the pictures you can have printed at the top of invoices, statements, and reports. A different set of pictures can be used for each company (if you several sets of accounts in ABC). When producing an Invoice or Statement, use the Option TabPage to change the picture. To alter the picture (eg.your logo) that prints at the top of reports, from Accounts Menu select Utilities > Edit Accounts Parameters > Picture TabPage.
• The ABC Spreadsheet can now import Excel worksheets.
• When you produce a Sales Invoice, if you include a Stock Item that is out of stock, the Quantity will be shown in red (on screen only) to alert you.
• Supplier statements and history reports have gained an extra column that shows the Supplier's invoice number.
• Transactions in Sales and Purchase Ledger have an extra Field that stores a "Paid Reference". For example, you can look back and see that Cheque 12345 was in payment of three Invoices, or that a particular Discount was associated with Invoice 5432 and Payment 97865.
• Invoices and Statements can now have their own logo or picture at the top, and these are now much larger. Go to the OPTIONS Tab Page in either invoice or statement, and choose your picture. You can create your own picture files as .BMP, .GIF, .JPG, .WMF, or .ICO format. Best size is abour 7cm wide by 3.5cm high, approx 72dpi. The default folder to store them is \ABC6\A_DATA (for company A). Max filesize is 50k, so JPG is probably best. Contact us if you need help producing your own company logo.
• More Stock reports have been added, including a Valuation Report and a Blank List Report (useful for stocktaking). As requested, many of these have a Location Field that can be used to show where an item can be found.
• Invoices and Statements now can include an attention grabbing border around a Message or Special Note you enter. Useful for Special Offers, Seasonal Greetings, or chasing overdue accounts. Choice of borders.
• Statements have an Automatic Message function which will select one of three preset notes to print, depending on the age of the unpaid items (ie. 30, 60 or 90 days overdue). You can edit these messages, and add a choice of border if required.
• Filing System now lets you set Record Cards to have Auto-Date Field (fills in Todays date when you edit the Record) and Auto-Number Field (Fills in the next number -- eg. useful for serial numbers, etc).
• Customer and Supplier Record Cards The Misc Menu (at top of window) offers option SORT IN ORDER. This allows you to choose in what order you wish to step through records when using NEXT or PREV. ABC will remember the setting.
• Stock Record Cards: The History Tab Page has an option to view Sales -- This will display every invoice line containing the stock item. ie. see which customers have bought this item.
• Stock Record Cards: A new panel on the Options Tab allows you to set the type of recalculation to apply when Saving a Stock Record -- and you can tick a box to make this happen automatically from now on.
• CashBook Reports:: An additional column has been added to display your own reference (eg. cheque number).