ABC6 technical specification

ABC is a fully integrated business package, written in MS Visual Basic and running under 32bit Windows. An IBM PC or compatible computer is required, with Windows 98SE, NT, or XP; with about 100Mb hard disk space, and any printer.

Plain paper can be used for all reports. Password protection at several levels. "SnapShot" function to make instant backups of your data.

Accounts

Sales Ledger.

Up to 10,000 Customers. Locate customer record instantly by account number, name, or your own code. Credit limits. Sales history. Trade discount. Settlement discount. Brought forward or open item accounting. Built-in reports include Daybook, Statements (with message feature), Money Received, Complete History, List of Customers, Aged Debtors, Unpaid Invoices, Full Audit Trail. All can be viewed on screen, printed on paper, or spooled to disk. You can also use the report generator in Filing to design your own reports and produce labels. Customer addresses can be mail-merged into letters using Typing. Statement printout can be customised to suit your own paper.

Sales Invoicing.

Flexible system lets you build up an invoice on the screen, and cursor up and down to edit any item. Up to 99 lines per invoice. Insert, delete, cut & paste lines; blank lines allowed. Printout can be customised to suit your own paper. Prices and descriptions can be called up from the Stock File if required. Cash-with-Order option. VAT-only option. Prices can be VAT-inclusive or exclusive. Settlement Discount if required.

Stock System.

Up to 499,999 stock items. Locate any record instantly using your own stock code (16 characters) or key. Global price changing (over a range of records). Stock levels can optionally be updated by Sales Invoicing. Cost prices are "hidden" on Page 2 of the record card (in case customer is watching you produce invoice). Built-in reports include Stock Levels, Items needing Re-Order, List of Items, Price Lists, Valuation report. You can also use the report generator in Filing to design your own reports and print labels.

Purchase Ledger

Similar specification to the Sales Ledger. Each purchase invoice (unpaid bill) can be analysed against up to 99 nominal accounts. When paying bills, Remittance Advice Notes and Cheques can be printed (these can be customised).

Nominal Ledger

Up to 9899 accounts. Built-in reports include Trial Balance, Balance Sheet, Profit & Loss (Trading), Audit Trail, List of Journal entries, VAT Return. The nominal ledger is automatically updated by entries to the Sales or Purchase Ledgers, and Cashbook.

Cashbook

Flexible Receipts/Purchases entry, with automatic VAT calculation option. Reports include Bank Entries (for reconcilliation with bank statement), Receipts, Purchases (forms a useful Petty Cash book).

VAT

Up to 6 rates of VAT, as well as zero and exempt items. The package is suitable for VAT registered and non-registered businesses, and also allows for Cash VAT Accounting.

Typing

A simple wordprocessor designed for the quick easy writing of business letters. Includes mail-merge features. Can read and write RTF files which are compatible with MS Word format.

Filing

A flat file database, using Access MDB database format. Up to 1 million records per file. Each record can be up to 3,000 characters, in up to 50 fields. Create your own files. Powerful searching and formatting functions. Global change. Report generator. Label printing.

Spreadsheet

A simple spreadsheet designed for costings and cashflow forecasts. Up to 64,000 cells. Variable width columns. Automatic links to the nominal ledger. Can read/write MS Excel format.

Useful Functions

These can be used at any time, and include using the computer as a calculator, printing an address label or envelope, leaving "yellow notes".

Compatibility

ABC6 includes a conversion program to allow use of data and text files from earlier versions of ABC. It can also import and export standard ASCII files to and from most other software packages. It can export reports as PDF or HTML files.

This specification is subject to change without notice and does not represent a contract or agreement. All capacities are limited also by the amount of space on your disk