Liberal Democrats Online: Executive Meeting: August 12

Minutes of LDO Online Meeting 12 Aug 1999 8:10pm

Present: Nigel Ashton, Jon Ball, Terry Channings, Gavin Drake, Martin Grieg, Becky Harvey, Martin Howes, David Martin, Colin Rosenstiel, Nikki Thomson, Martin Tod, Debra Storr, Andy Strange

Minutes of last meeting were APPROVED.

Apologies for absence received from James Haskins and Stephen Psallidas

Jon nominated for Acting Secretary by Debra, seconded by Becky. APPOINTED.

Situation of having two Acting Treasurers from AGM resolved by APPOINTING Debra as Membership Cyberbeing instead and APPOINTING David as Acting Treasurer.

There was an inconclusive discussion re pros and cons of Internet banking.

It was RESOLVED that a Treasurers Account be opened with The Royal Bank of Scotland plc. The terms and conditions of the Treasurers Account were not read over to the Meeting but their terms were approved and it was agreed that the completed application form be signed on behalf of the organisation and delivered to the Bank.

It was AGREED that cheques, withdrawals and other instructions to the Bank must be signed by any two members of the committee.

It was AGREED that requests for the lodgement or withdrawal of securities, documents or articles held in safe custody, on behalf of the organisation be signed by any two members of the committee.

Gavin summarised acting executive positions:

Martin Howes is working on the web template - not on Exec, but on Resources Working Party

Membership

Martin Tod reported that he had received 22 membership forms, of which he has seen the money for 20. There are 98 people on the LDO-News mailing list.

Debra proposed subs be sent to David who would then email/fax/post details to her - AGREED

It was AGREED that the address for the membership form should be that of the Treasurer.

It was DECIDED that we do not need membership cards. People will know they are members from being on the LDO-Members list.

Terry suggested a badge for conference. AGREED in principle to do one per member with Craig Services – but in the absence of a volunteer to do this, discussion was deferred.

It was AGREED that the cix:ldo conference and ldo-news mailing list should be open to non-LDO members but that the ldo-members mailing list and Delphi should be members only

Publicity

Nikki will write an article for Grassroots Campaigner on how easy it is to use computers to help campaigning.

Martin Tod will write an article for Grassroots Campaigner on useful WWW sites and an ad for Lib Dem News

Gavin will write a press release / piece for Lib Dem News explaining how online meetings could revolutionise backroom plotting

Martin proposed that Jon organises the equipment and the formal AGM agenda. - AGREED

Gavin proposed that David sort out sponsorship - AGREED.

It was AGREED that we should have a speaker, who Martin Tod will invite.

Martin Howes and Martin Tod suggested 'resources' and 'policy' respectively. It was AGREED that Martin Tod would add these (since done).

It was AGREED that Martin Tod / Jon would get LDO into the next Party Handbook and all regional handbooks.

It was AGREED that Debra would check out the requirements for AO status.

Martin Howes proposed the following plan, which was ACCEPTED.

It was AGREED that Gavin would write the newsletter.

It was AGREED that Gavin would co-ordinate a discussion within LDO, CIX and TPTB and prepare a paper

It was AGREED that Project Liberty is Becky's project. She will see Chris R. and Ian Walton later this month.

After discussion on whether the LDO closed conference was closed enough to discuss Project Liberty, it was DECIDED to do it by email. If people have ideas, share them with Becky that way. Becky to also email the Exec occasionally to let us know what's going on.

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